How to Set Up Your Personal Email Signature in Gmail

This guide will walk you through the simple steps to create your signature.

Important Note

You only need to add your personal information (Name, Title, Phone Number). Our official organization logo, address, and legal disclaimer will be added automatically to the bottom of all outgoing emails by the system. Please do not add the organization logo or address to your personal signature.

Video Tutorial

Step-by-Step Instructions

Open Gmail on your computer.
In the top-right corner, click the Settings gear icon (⚙️).
Click on the "See all settings" button.

You will be in the "General" tab. Scroll down until you find the "Signature" section.
Click the "+ Create new" button.

A small window will pop up. Give your signature a name (e.g., "My Signature") and click "Create".

In the text box on the right, enter your personal information. Please use the following format:

Best regards,

[Your Full Name]
[Your Job Title]
[Your Direct Phone Number]

Below the text box, find the "Signature defaults" section. For both "FOR NEW EMAILS USE" and "ON REPLY/FORWARD USE", select the signature you just created from the dropdown menu.

Crucial Step: Scroll to the very bottom of the page and click the "Save Changes" button. Your signature is now active.

Video Tutorial

For a visual guide, please watch this short screen recording that shows you every step mentioned above.

Example of a Completed Signature

Here is an example of what your personal signature should look like in the settings box:

Best regards,

Jane Doe
Marketing Manager
(+66) 6 123 456 789

Thank you for your cooperation in maintaining a professional and unified brand image.

If you have any questions or run into any issues, please feel free to reach out to the IT/Admin department.